Sharing Files via Microsoft OneDrive
Posted by Lacy Worthy on 03 March 2016 03:57 PM

Sharing Files Via OneDrive on Microsoft Portal

  1. Open a web browser and navigate to http://portal.office.com, and log in with your full OU email address as your username, and your OU password.
  2. Click on the blue tile near the middle of the page, labeled OneDrive.
  3. If the file or folder you would like to share is not already uploaded, you can do this by clicking the Upload tab at the top of the page, and choose whether you’re uploading a file or a folder.
  4. A new window will open. Brows for the file or folder you would like to share, and then click Open at the bottom of the window. The window will then close, and you can see the file or folder you selected displayed on the home screen of OneDrive.
  5. Now you need to share the document. There are a couple of ways to do this, broken into options A or B as listed below:
    1. Click the radio button to the left of the document you’d like to share to select it. A new list of tabs will become available at the top of the page. Find the one that says Share, and click it to open a new window. In the first box of this window, enter the name of the person you would like to share the document with. In the second box, type a personal message if you wish to do so. Then click the Share button at the bottom. An email will be sent to the person you specified, with a link inside to open the document. When the recipient clicks on the link inside the email, he/she will be directed to the http://portal.office.com website to log in and view the file you shared with them.
    2. Click the radio button to the left of the document you’d like to share to select it. Find the tab at the top of the page that says Get a Link, and click it to open a new window. In the first box of this window, select how you would like the document to be sent. For sending documents to a party outside the OU network, make sure to choose one of the options labeled “No sign-in required.” Next, copy the web link that has been generated for the document you are sharing. If you choose to set an expiration date for how long that link is valid, do that next. Then close the window. Open a new email from your Microsoft Outlook desktop client and paste the web link into the body of the email. Finish the email as you normally would by selecting recipients, filling out the subject line, and entering the body of the email. When the recipient receives the email and clicks on the link inside, he/she will be able to either open the document directly, or directed to the http://portal.office.com website where they will need to log in with their OU credentials to view the document you shared. How they are able to open the document will depend on how the sender chose to share the link (restricted link, view link, edit link, no sign-in required, etc.).


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